Introduction

Corporate Counsel Hong Kong Association (“CCHKA”) is committed to protecting the privacy and personal data of its members, event participants, website users, and other individuals whose personal data we collect or process.

This Privacy Policy explains how CCHKA collects, uses, retains, and protects personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486, Laws of Hong Kong)..

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

1. Personal Data Collected

CCHKA may collect personal data including, but not limited to:

• Name
• Email address
• Telephone number
• Employer and job title
• Professional background and areas of interest
• Membership and billing information
• Event registration details
• Communications with CCHKA
• Website usage information (e.g. IP address, browser type)

Personal data is collected directly from data subjects or via lawful means in connection with CCHKA’s activities.

2. Purpose of Collection

Personal data is collected for purposes directly related to CCHKA’s functions and activities, including:

• Processing membership applications and renewals
• Managing memberships and member communications
• Organising events, seminars, webinars, and CPD programmes
• Communicating updates, newsletters, and announcements
• Processing payments and issuing invoices or receipts
• Maintaining internal records and administrative operations
• Improving website functionality and user experience
• Complying with applicable legal or regulatory obligations

Personal data will not be used for purposes unrelated to the above without the data subject’s prescribed consent or unless permitted by law.

3. Direct Marketing

CCHKA may use personal data (such as name and email address) to send information about CCHKA events, programmes, publications, and services.

CCHKA will comply with Part 6A of the PDPO in relation to the use of personal data in direct marketing.
Data subjects may opt out at any time by following the unsubscribe instructions provided in communications or contacting CCHKA directly.

4. Data Retention

Personal data shall be retained only for as long as necessary to fulfil the purpose for which it was collected or as required by applicable laws and regulations.

Data that is no longer required will be securely deleted or anonymised.

5. Disclosure and Transfer of Personal Data

CCHKA will not disclose personal data to third parties except:

• where necessary for operational purposes (e.g. event platforms, payment processors, membership software providers);
• where required or permitted by law;
• where the data subject has given prescribed consent.

Any personal data transferred to third parties will be handled subject to appropriate confidentiality and security safeguards.

6. Data Security

CCHKA takes all reasonably practicable steps to protect personal data against unauthorised or accidental access, processing, erasure, loss, or use.

Security measures include administrative, technical, and physical safeguards appropriate to the nature of the data held.

7. Data Access and Correction

Under the PDPO, individuals have the right to:

• request access to their personal data held by CCHKA; and
• request correction of inaccurate or incomplete personal data.

Requests should be made in writing to CCHKA using the contact details below.
CCHKA may charge a reasonable fee for handling data access requests where permitted by law.

8. Website Cookies

The CCHKA website may use cookies and similar technologies to enhance functionality and analyse website traffic.

Users may adjust browser settings to disable cookies. Disabling cookies may affect certain website features.

9. Third‑Party Websites

The CCHKA website may contain links to third‑party websites.
CCHKA is not responsible for the privacy practices or content of such websites.

10. Changes to This Privacy Policy

CCHKA may revise this Privacy Policy from time to time.

Updated versions will be published on the Website and will take effect upon publication.

11. Contact Information

For enquiries, data access requests, or complaints regarding this Privacy Policy or the handling of personal data, please contact:

Corporate Counsel Hong Kong Association (CCHKA)
Website: https://www.cchka.com
Contact details by visiting this page on our website: www.cchka/contactus/com